Food Fair Planning

Notes from 2/4/09

 

Agenda for the Food Fair (Tuesday, March 3, SPASH)

5:30 – 6:15 dinner (potato bar with toppings) served

6:30 – 7:00 The Emperor’s New Food

7:00 – 8:00 Local Food Information Courtyard

 

Dinner

 

-         Mary is working on confirming restaurants and pick-up and drop off arrangements (send to Eric for publicity and program inclusion)

-         Mary, Sue, and Jan will coordinate the food set up, preparation, dinner, and dessert

-         Potatoes – ½ Healthy Grown (from Dale) and ½ Chris Malek.  Holly will be storing at her house.

-         Dishes – reusable plates, forks, and butter knives from MREA; buy hot/cold compostable cups from MREA – Jeremy and Angela Lemar will get these; use the SPASH trays for potatoes and toppings

-         Donation box – Suzanne and Jan will bring baskets

-         Potato cleaning – Jan will check into using the SPASH dishwasher for this purpose, otherwise might be a cleaning night on the preceding Monday

-         Michele Bjella will coordinate getting the Farmshed basic toppings

-         Emy J’s is providing hot beverages

-         Dale has arranged for cranberry juice and maybe a cranberry type topping for potatoes.

-         Scott Rockman has offered to help with setting up the serving line.  Mary will work with him on this.

 

Play

 

-         met 1/27 with potential cast.  Jim Oliva has conflict so will need to find a replacement (potentially Dave Peterson)

-         Ed and Nick worked on initial script

-         Practice on 2/18 at SPASH

-         Exploring the university “Trap” for costumes on Thurs, 2/5 at noon

-         Eric and Ed will be coordinating all play aspects of the Fair

 

Information Courtyard

 

-         Need to confirm exhibitors – Holly and Kate will coordinate – some potential exhibitors already have contactors indicated on the Doodle list

-         Need to figure out table set up and space needs – will do on 2/18

-         T-shirt sales – Kate and Farmshed board will staff sales

-         Student art display – one Boys and Girls Club club will be displaying art.  Jeremy will contact Wendy (B&G Club) to determine needs and what they have.  Kate will check with art teachers at SPASH

-         Farmshed table – Farmshed will have main display (Eric has set up) and initiative chairs will have table space for information and sign-ups for opportunities to get involved.

 

Evaluation

 

-         Amy will draft a plan and tools to evaluate the Fair.  This will include getting feedback from the public, exhibitors, and food providers.

-         Amy will administer evaluation tools at the Fair and in follow up (restaurants)

 

Publicity

 

-         Eric will create new flyer/posters with sponsors – everyone should get information to him ASAP about sponsors, food & drink providers, exhibitors

-         Eric will look into an ad in the City Pages

-         Jeremy will send out another round of “press releases” to local outlets (Journal, Gazette, Farmshed, Sustain Central Wisconsin, Eco-Muni website, concerned citizens, etc.)

-         Need to post flyers around town (anyone?)

 

Program

 

-         Eric will design program.

-         Program will include overall agenda, dinner explanation (donations, sources of food), play overview (introduce 3 issues)

-         Program will be distributed at the entrance to the play

 

Volunteers

 

-         Need volunteers for greeters (at main SPASH entrance), set up, play ushers, potato washing (3:30) and food prep, and cleanup

-         Sue will request volunteers for clean up (two shifts: 7-7:30, 7:30-8)

-         Holly will talk to SACS members about volunteering as greeters

-         Suzanne and Abi, Simon, and Ella Solin will serve as play ushers

-         The planning crew (except those in the play) will help with set up and potato washing

 

Responsibilities (summarized from above):

 

Amy:

-         Develop, deliver, and summarize evaluation

Angela:

-         Get dishes from MREA – reusable plates (200), forks (400), knives (100), spoons (100)

-         Order compostable hot/cold cups from MREA (400)

-         Set up composting stations for dinner and dessert

Dale:

-         Get potatoes from Healthy Grown

-         Get drinks (and toppings) from cranberry growers

Ed:

-         Co-coordinate the play with Eric

Eric:

-         co-coordinate play with Ed

-         bring Farmshed display

-         updated flyers and posters

-         Fair program creation

Holly

-         coordinate contacting and confirming exhibitors

-         talk with SACS about volunteering

Jan:

-         Work with Sue, Mary and others to make dinner and dessert arrangements

-         Bring baskets for donations

Jeremy S:

-         get Ed and Eric the “to do” list for play

-         order t-shirts

-         contact Wendy of B&G Club

-         updated press release (week of February 16 and March 2 (just email))

-         get Abi, Simon and Ella to usher

Kate:

-         Work with Holly to contact and confirm exhibitors

-         Check with SPASH art teachers about easels/art display equipment

-         Help with t-shirt sales (at Fair)

Mary:

-         confirm with restaurants

-         work with S Rockman on serving line set-up

-         work with Sue and Jan on dinner and dessert arrangements

-         coordinate toppings and dessert drop off/pick up

-         confirm and arrange for hot drinks from Emy J’s

-         provide Eric with food and drink providers for flyers and program (by Feb 13^th if possible)

Michele:

-         obtain basic potato toppings – cheese, sour cream, butter

Sue A.

-         Work with Mary and Jan on dinner and dessert arrangements

-         Coordinate potato cleaning

-         Get clean up volunteers

Suzanne M.

-         Bring baskets for donations

-         Serve as play usher